Event managers at Budge PR deliver a totally flexible, packaged service made up of any combination of the following key elements;
1) Event Logistics
- Schedule and manage planning meetings
- Source venues
- Liaise and negotiate rates with all suppliers
- Supervise staff and manage workloads
- Plan and organise social itineraries and partner programmes
2) Design Event Programmes
- Set the schedule for the event and handle planning timescales
- Advise on content and timings
- Find speakers and liaise over programme content
3) Raise sponsorship and manage exhibitions
- Create customised sponsorship options
- Maximise income through sourcing and negotiating with sponsors
- Look after sponsors' interests throughout
- Offer databases of potential sponsors cross sector
- Manage exhibition sales, setup, equipment provision and onsite management.
4) Financial Management of Budgets
- Prepare, manage and advise on costings and financial processes.
- Process all payments and monitor all income and expenditure
5) Marketing and Communications
- Develop branding/visual identity for the event
- Deliver professional PR support through Budge PR
- Co-ordinate mailers, on and off line
- Develop and maintain contact databases
6) On-the-day Operations
- Manage registration area
- Coordinate venue staff/catering/AV technicians
- Manage exhibition area and sponsors
7) Manage registration process and payment
- Manage online registration - clear, easy, customised registration forms
- Create customised event webpage
- Handle online payments
- Handle accommodation booking for delegates
8) Abstract and poster presentations
- Manage submission of abstracts and poster presentations
- Coordinate display area at event
9) Event Evaluation.
- Create post-event surveys and always seek to improve service.